All grants are subject to certain conditions. By applying for funding for a community grant for sustainable travel, you agree to the following terms and conditions:

  1. GRANT – Devon County Council (DCC) will contribute between 50 – 100% towards the cost of the project. The contribution is based on the original estimate of the scheme and shall include any administration time but excluding V.A.T (Non-budgeted expenses will not be considered). Some projects may be considered for full funding if suitable in kind contributions can be demonstrated.
  2. QUOTES – Evidence to the satisfaction of DCC must be provided showing the final cost of the works and the basis on which that amount has been calculated. As such, two written estimates for the purchase of equipment/work to be undertaken should have been submitted with the grant application form. If not, these will be required. Payment will not be made if these are not available – applicants must not proceed with work/purchase until an estimate is accepted.
  3. INVOICES – Your organisation is required to arrange and pay for the works and to then invoice DCC for half the cost. Where the approved match funding amount is less than 50% of the final cost of the works you may apply to DCC for the additional balance. DCC does not however guarantee that additional funding will be approved. The grant will be paid in arrears . Only invoices submitted with approved match funding amounts will be paid and only when the invoice is supported with the appropriate evidence supporting the claim.
    • RECEIPTS – The grant will be paid in arrears following submission of receipts relating to equipment purchased/services provided.
    • WAGES – Grants for wages will be paid in arrears, in instalments, following submission of copies of salary/wages slips.
    • RENT– The grant will be paid in arrears following submission of paid invoices for rental payments. If rental is towards Devon County Council premises, this will be paid by internal transfer on a quarterly basis.
  4. APPLICATION FORMS – These must be completed in full and signed by an authorised signatory of your organisation. By signing this form you are committing your organisation to supporting the promotion of sustainable travel.
  5. The organisation, with support from DCC staff, will if appropriate monitor their staff travel regularly & update their Travel Plan where necessary. This should include carrying out surveys to assess changes in the way people are travelling & taking part in the Travel to Work Tally. Data should be supplied to DCC when reasonably requested.
  6. The organisation, with support from DCC staff, should commit to promoting sustainable travel to their staff / visitors, through their own travel information, disseminating information provided by DCC, and by supporting events (for example, National Bike Week, Devon Car Free Day).
  7. PUBLICITY – The organisation will be required to provide DCC with a Statement of use report, take part in reasonable publicity requests  acknowledging the funding from DCC, and publicise the support received from Devon County Council, including on all literature and leaflets produced.
  8. STATEMENT OF USE – All applicants will be required  to provide a statement of the use  to which the money has been put, and provided photos where applicable.
  9. INSPECTION – For capital projects the final portion of the grant (10% of the grant as a minimum) will not be paid until the work carried out has been inspected by officers of the Council and is deemed to be satisfactory.
  10. PERFORMANCE REVIEW – All grants are subject to the Council’s policy of Performance Review. On the grant application form you should provide details of performance targets.
  11. EQUIPMENT – The organisation retains full ownership of any equipment. DCC shall hold no liability either currently or in the future howsoever caused for any equipment procured by way of this initiative.
  12. If conditions are not complied with then no further grants will be approved and any grant approved within that financial year, which has not been paid, will not be available to the applicant.